terms 2018-05-16T15:31:33+00:00

Terms & Conditions

 The Promoter

The promoter is Sazerac UK Limited trading as Hi-Spirits, 174 Terrace Road, Walton on Thames, KT122ED (“the Promoter”)

The Competition

The title of the competition is “Buffalo Trace & Chester Races 2018”.

How to Enter

The competition is only open to residents of the UK aged 21 or over, excluding employees of Hi-Spirits (“these Terms and Conditions”) will be entered into the competition; these venues are herein referred to as (“Registered Venues”).

By submitting an entry, you are agreeing to be bound by these Terms and Conditions.

The opening date for entries is 0.01 29th June 2018. The closing date of the competition is 23:59 30th June 2018 (“Closing Date”)

Eligible individuals must purchase a ‘Buffalo Ginger Julep’ from an authorised bar at the Chester Races during the competition period.

Eligible individuals must then take a photo of themselves with their ‘Buffalo Ginger Julep’ and post to their individual Instagram or Facebook account using the tag @buffalotraceuk.

All entries must be received by the Promoter no later than 23:59 on the Closing Date. All entries received after the Closing Date will be automatically disqualified.

By entering the competition, you hereby warrant that all information submitted by you in your entry is true, accurate and complete in every respect. The Promoter reserves the right to verify any information contained in your entry and/or your eligibility to enter the competition.

The Promoter will not accept responsibility for entries that are lost, late, mislaid, incomplete, unintelligible, misdirected, damaged or delayed in transit, regardless of cause. No responsibility can be accepted for any technical failures of any kind or any unauthorised intervention in any part of the entry process, nor for any technical or human error, which may occur in the administration of the competition or the processing of entries.

Judging

The judging or “score” criteria will be based on the following judging criteria and will then be given a score out of thirty (30) possible points (“Score”): Authenticity (10 points), Championing of the brand (10 points), Appearance (10 points).

Eligibility

Employees of the Promoter any of the Promoter’s agencies and any of their parent and/or affiliate companies as well as the immediate family (spouse, parents, siblings and children) and household members of each such employee are not eligible to enter. The Promoter reserves the right to verify entrants’ eligibility.

In the event of any dispute regarding the competition, the decision of the Promoter is final and no correspondence or discussion shall be entered into. The Promoter reserves the right to disqualify any entrant if it has reasonable grounds to believe the entrant has breached any of these Terms and Conditions.

Information collected from entrants will only be used for the purposes of entry into the competition and will not be disclosed to a third party except where absolutely necessary to fulfil the prize offered.

The Prizes and Prize Conditions

The winner judged to have the winning image will win a trip for two to the Keeneland Racecourse for the 2019 Kentucky Derby, Kentucky, United States of America (for two adults aged 21 years and over). For each person prize Includes:

  1. Economy return flights from the Winner’s nearest city or transport hub to Louisville, Kentucky United States of America (including all airport and airline taxes);
  2. Minimum four nights’ accommodation in a hotel in Louisville, United States of America (minimum 4-star);
  3. Return airport to hotel transfers;
  4. Admission to the Keeneland Racecourse for the 2019 Kentucky Derby

Prize is applicable for the 2019 Kentucky derby period only (2/05/19 – 5/05/19) and must be redeemed in the required period.

Prizes are non-transferable, non-refundable and cannot be exchanged for any alternatives in whole or in part. The promoter reserves the right to provide an alternative prize or reward (as applicable) of equal or great value in the event of unforeseen circumstances.

The winners are responsible for all travel costs not listed above.  All other costs and expenses and any incidental costs are at the winner’s responsibility and are not included in the prize, such as telephone/internet, additional spending money, vaccinations, items of a personal nature, in-room charges and all other ancillary costs are not included. The winner must have a valid passport with at least 6 months validity from the return date and be able to travel to the United States. The winner is solely responsible for having any necessary travel documents.

Winner announcement

Buffalo Trace (Sazerac UK Ltd) will announce the winner on through the Buffalo Trace social media page on the 1st of August 2018

Winning entrant will be notified through the official Buffalo Trace page (buffalotraceuk) to the winners personal page

The decision of The Promoter regarding any aspect of this competition is final and no correspondence or discussion will be entered into.

Claiming the Prize

The Promoter does not accept any responsibility if the winner is not able to take up the prize.

No prize will be awarded where any entrant has committed any form of misconduct (determined by The Promoter in its sole discretion).

Data protection and publicity

If you are a winner of the competition, you agree that The Promoter may use your name to announce the winner of the competition and for any other reasonable and related promotional purposes.  The use is expressly limited in content to showing the winners in this capacity.

The winners may be required to take part in any publicity accompanying or resulting from the competition. By entering the competition, you:

(1) hereby assign to the Promoter the complete copyright and all other intellectual property rights with full title guarantee; and

(2) waive all moral rights,

in any promotional and advertising material, your competition entry and otherwise arising in connection with your entry to which you may now or at any time in the future be entitled under the Copyright, Designs and Patents Act 1988 as amended from time to time and under all similar legislation from time to time in force anywhere in the world.

You agree to grant the Promoter a non-exclusive, worldwide, irrevocable licence in any intellectual property rights in the competition entry and any accompanying materials, to use, display, publish, transmit, copy, edit, alter, store, re-format and sub-licence the competition entry and any accompanying materials for such purposes.

Personal data supplied during the course of this competition may be passed on to third party suppliers only insofar as required for fulfilment/delivery/arrangement of the prize. The Promoter will comply with all applicable data protection laws.

General

By entering the competition, you hereby warrant that all information submitted by you is true, current and complete.

Any information submitted by you must be personal to and relate specifically to you. You hereby warrant that the information you submit and/or distribute will not infringe the intellectual property, privacy or any other rights of any third party, and will not contain anything libellous, defamatory, obscene, indecent, harassing or threatening.

The Promoter reserves the right, at its sole discretion, to remove and disqualify any entry that does not adhere to these Terms and Conditions.

The Promoter reserves the right to amend or withdraw the competition if circumstances arise which are beyond its reasonable control.

The winners may be required to take part in any publicity accompanying or resulting from the competitions. By entering the competitions, you hereby assign to the Promoter the complete copyright and all other intellectual property rights whatsoever in any promotional and advertising material and similar which arises out of or is in connection with the competitions.

The Promoter reserves the right to disqualify any individual it finds to be tampering with the operation of the competition or to be acting in violation of these Terms and Conditions or in an unsportsmanlike or disruptive manner (determined by the Promoter in its sole discretion). Any attempt by any person deliberately to undermine the legitimate operation of the competition may be a violation of criminal and civil law and, should such an attempt be made, the Promoter reserves the right to seek damages from any such person to the fullest extent permitted by law. The Promoter’s failure to enforce any of these Terms and Conditions shall not constitute a waiver of that provision.

Limitation of Liability

Except where prohibited by law, entrants agree that:

(1) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering the competition, but in no event legal fees; and

(2) under no circumstances will entrants be permitted to obtain awards for, and entrants hereby waive all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than actual out-of-pocket expenses, and any and all rights to have damages otherwise increased.

The Promoter does not accept any responsibility for accidents, losses, or thefts whilst the winners are participating the prize.

Nothing in these Terms and Conditions limits or excludes the Promotor’s liability for (1) death or personal injury caused by negligence; (2) fraud or fraudulent misrepresentation; or (3) any other liability that cannot be excluded under English law.

Governing Law and Jurisdiction

The competition will be governed by English law and entrants to the competition submit to the jurisdiction of the English courts.

Copy of these Terms and Conditions and Contact details

A copy of these terms and conditions may be obtained by sending a stamped addressed envelope to: Buffalo Trace, Sazerac UK Ltd, 174 Terrace Road, Walton on Thames, KT122ED